Application Process

Membership

Admission to membership in the National Society shall be by invitation through a State Society or a member at large in those States not having a Society.  Contact the State President from your state to express your interest in membership.  If your state is not on the list, contact our National Registrar at This email address is being protected from spambots. You need JavaScript enabled to view it..

Membership is based on lineal descent from a qualified ancestor; legal adoption does not constitute lineal descent. 

The State President shall issue an invitation to the qualified applicant.  If a favorable reply is received within three months, an application form shall be forwarded to the applicant by the State Registrar.

 

Preparation of the Application

The application form is available for use with a typewriter or as a Word document for computer.  The computer application must be printed on legal sized archival paper.   

Documentation for each generation of the lineage must identify the individuals named and must establish the relationship from one generation to another.  All documentation submitted shall conform to the present day standards of evidence. 

Full dates with proof of birth, marriage and death (where applicable) must be furnished for generations one through three.  

Birth certificates, marriage licenses and certificates, death certificates, wills, deeds, probate  records, family Bibles and some census records (documents executed at the time of the event) are considered legal records of evidence.  

Generations without dates and places, or other supporting documentation, may be considered with additional supporting information.  If documentation cannot be provided for a specific date for example 4 July 1775, use “ca” 1775 or “about” 1775. 

All references cited to support the lineage and service must be accompanied by a copy of the record.  If from a published source (public or private), the title of the book, author, date of publication, volume and page or pages should be stated.  

Documents must be legible.

Lineages accepted by another Society, or unsupported statements in a county history, family genealogy or newsletter, are not valid proof to establish a line of descent. 

NOTE that insufficient documentation concerning any generation will delay approval of the application. 

 

Return of Completed Application

The applicant shall return the completed application form with original signatures of the applicant and the two members who recommended her, together with all copies of proof of eligibility, the application fee and annual dues, to the State Registrar within one year. 

It is the responsibility of the State Registrar to see that each generation has been sufficiently documented and that all signatures are in place.  

The National Registrar shall examine all applications for membership and approve those found eligible.  She shall assign National and State numbers.  If the eligibility of the member cannot be approved after one year, the National Registrar shall return all copies of the application papers and accompanying records to the State Registrar with a statement pointing out the defects.  

Copies of application papers may be procured from the Virginia Historical Society, Research Division, PO Box 7311, Richmond, VA  23221-0311.  The National Number and name of the member must be provided.  The Virginia Historical Society should be contacted for current research and photocopy fees.